Privacy Policy

App Name: PerfectHRM

Company: Perfect Project

Effective Date: April 26, 2026

Contact Email: PerfectSupport2010@gmail.com

        This Privacy Policy explains how PerfectHRM accesses, collects, uses, processes, stores, and discloses personal data, device-related data, attendance data, profile information, messages, and user-submitted attachments when employees and other authorized users use the application.
      

Important: PerfectHRM uses location, camera, notifications, biometric sign-in, and file or photo selection only when needed for user-initiated actions such as attendance, identity verification, sign-in, profile updates, or sending a message or request with an attachment. The app does not collect location in the background and does not access the camera in the background.

1. About PerfectHRM

PerfectHRM is an employee attendance and HR self-service application connected to a central HR platform. The app helps employees and authorized users record attendance, verify identity when required, submit HR requests, send in-app messages, attach supporting files, receive notifications, and access selected HR information. Available features may vary depending on the organization’s configuration and the user’s role.

2. Data We Access or Collect

Depending on your organization’s configuration and the features you use, PerfectHRM may access or collect the following categories of data:

Location Data: GPS or network-based location during attendance-related actions to verify that the user is at an authorized or expected location.
Camera Images / Selfies: Images captured when the user takes a photo for attendance, identity verification, or attaching an image to a message or request.
Selected Files and Attachments: Files or media that the user intentionally selects and uploads through the app, including image files and PDF documents.
Uploaded Images and Documents: Images, selfies, and PDF files that may be transmitted to the organization’s HR system or related service as attendance evidence, message attachments, or supporting documents.
In-App Messages and User-Generated Content: Message content, timestamps, delivery or read status, and related attachments exchanged through the app’s internal communication features.
Attendance Activity Data: Check-in and check-out times, attendance status, validation results, request status, and related audit records.
Profile and Contact Information: Information associated with the employee profile, such as name, employee identifier, email address, address, phone number, mobile number, department, branch, and role, to the extent provided by the employer or updated through the app.
Device and App Information: Limited technical information such as device model, operating system version, app version, installation-related identifiers, device-related security information, and technical validation signals used to protect the service and detect misuse.
User Account Information: Employee ID, username, organization, branch, and role information required to connect the app to the employer’s HR system.
Authentication Data: Login credentials processed by the organization’s authentication flow and optional biometric sign-in handled through the device operating system when enabled by the user or organization.

3. Why the App Uses Permissions and Attachments

Permission / Data	Why It Is Needed
Location	To validate that attendance check-in or check-out is performed from an approved or expected location, support geo-based attendance rules, and reduce fraudulent attendance activity.
Camera	To capture a selfie or other image when attendance verification, identity confirmation, or a user-submitted image attachment is required.
Files / Photos / PDF	To allow the user to attach supporting files, photos, or PDF documents to messages, requests, or related HR actions initiated by the user.
Notifications	To deliver alerts, reminders, approvals, announcements, and message-related updates when notifications are enabled on the device.
Biometric Sign-In	To help the user sign in more securely and conveniently when biometric sign-in is supported and enabled.

4. When Permissions and File Access Are Used

PerfectHRM accesses camera, location, biometric sign-in, notifications, and user-selected files only when needed for the relevant feature and only after a user action or a system event related to that feature.

Location: Used during attendance-related actions started by the user.
Camera: Used when the user captures a selfie, attendance image, or photo attachment.
Files and Photos: Used when the user chooses to select or upload an image, document, or PDF file from the device.
Biometric Sign-In: Used only when the user chooses or is allowed to use biometric sign-in through the device.
Notifications: Used to display app notifications if the user grants notification permission where required.

The app does not use location in the background, does not access the camera in the background, and does not upload files from the device unless the user intentionally selects or captures them through the app.

5. Local Processing and Local Storage

Some images captured for attendance or verification may be processed locally on the device before upload. This may include temporary caching, image resizing, compression, quality checks, face-detection checks, liveness-related checks, and validation steps intended to improve accuracy, reduce upload size, and help detect misuse or fraud.

PerfectHRM may also store limited information locally on the device to support sign-in preferences, remembered account details selected by the user, app settings, session-related values, and optional biometric sign-in setup. Where supported by the device and operating system, sensitive credentials stored locally are intended to be protected using secure storage mechanisms.

Temporary local copies created for processing are intended to be deleted after processing or workflow completion. User-selected files and attachments are uploaded only when the user submits the related action through the app.

6. How We Use the Data

We use collected data only for legitimate HR, attendance, security, communication, and account-management purposes, including:

Recording employee attendance and attendance-related requests
Verifying identity during attendance actions when required
Validating presence in approved work locations
Processing HR requests, in-app messages, profile updates, and user-submitted attachments
Transmitting supporting images and PDF documents selected by the user to the organization’s authorized HR system or related workflow
Supporting sign-in, account management, and optional biometric sign-in functionality
Detecting fraud, abuse, misuse, fake GPS activity, suspicious device use, or unauthorized attempts to use the service
Generating attendance records, reports, audit trails, and operational logs
Improving the reliability, security, and integrity of app operations

7. Data Disclosure

Data collected or submitted through the app may be disclosed only to the organization’s authorized HR or attendance management system, approved service providers acting on behalf of the organization or developer, and authorized administrators who need the data to operate, support, secure, or audit the service. We do not sell personal data or sensitive personal data.

8. Data Storage, Transmission, and Security

We use reasonable administrative, organizational, and technical safeguards to protect personal and sensitive data from unauthorized access, misuse, alteration, disclosure, or loss.

Data may be transmitted to the central HR system or approved infrastructure using secure transport such as HTTPS/TLS.
Access to stored data is restricted to authorized users, administrators, and support personnel with a legitimate business need.
Security logs and validation records may be retained to investigate abuse, fraud, security incidents, and support issues.
User-submitted attachments may be stored as part of the related request, message, or attendance evidence according to the organization’s retention rules.

9. Data Retention and Deletion

We retain collected data only for as long as reasonably necessary for attendance processing, HR operations, legal compliance, security auditing, dispute resolution, recordkeeping, and enforcement of company rules and workflows.

The specific retention period may vary by employer, contract, local law, and the organization’s internal policies. Requests to access, correct, or delete applicable personal data should normally be submitted through the employer or system administrator, or by contacting PerfectSupport2010@gmail.com.

10. User Choices

Users may manage app permissions and some local settings through their device settings or app settings. However, if camera, location, file access, biometric sign-in, or notification permission is denied or unavailable, some features may not work correctly.

11. Children’s Privacy

PerfectHRM is intended for employee attendance and HR management and is not designed for children.

12. Your Rights

Depending on applicable law and your location, you may have rights to request access to, correction of, restriction of processing of, or deletion of your personal data. In most cases, these requests should be handled through your employer or organization because attendance and HR data are generally managed within the employer’s HR environment.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date.

14. Contact Us

If you have questions about this Privacy Policy or how data is handled, contact us at:
Email: PerfectSupport2010@gmail.com
Company: Perfect Project